Stop finding out too late that inventory is wrong.
DoughOps helps bakeries stay ahead of shortages, expiry, receiving mistakes, and traceability risk with stock levels, lot tracking, cycle counts, purchase suggestions, and supplier management built into one workflow.
- Real-time stock levels with low-stock alerts.
- FEFO/FIFO lot tracking with expiry date warnings.
- Automated purchase suggestions based on usage patterns.
- Receipt scanning and receiving workflows with stronger lot visibility.
What this replaces
Clipboard inventory counts
Stop walking the stockroom with a clipboard and hoping the numbers from last week are still right. Real-time stock levels update automatically as you receive, use, and transfer ingredients.
Surprise shortages
Finding out you are out of flour at 4 AM is not a plan. Smart alerts analyze your consumption rate, check open purchase orders, and warn you days before a shortage, not hours after one.
Guesswork ordering
No more eyeballing what to order based on what feels low. AI purchase suggestions factor in production demand, consumption history, safety stock levels, and supplier lead times.
Stock tracking that thinks ahead
Real-time levels with par, min, and max
Set par levels, minimum thresholds, and maximum capacity for every ingredient. Stock updates in real time as you receive deliveries and use ingredients in production. When a level crosses a threshold, the right people know immediately.
Smart adaptive alerts
Alerts go beyond simple "below par" notifications. A 30-day consumption rate engine calculates your actual days-of-supply, factors in open purchase orders already in transit, and detects production-aware shortages. If tomorrow's production plan needs 60 pounds of flour and you only have 40, you get a specific, actionable alert today.
Intelligent deduplication
Nobody wants 15 alerts about the same low-stock item. DoughOps deduplicates notifications and groups related alerts into a daily digest so your inbox stays useful instead of noisy.
Package-size-aware suggestions
When it is time to reorder, suggestions account for how your supplier actually sells: 50-pound bags of flour, cases of 12 egg cartons, not arbitrary decimal quantities. The suggestion is a real order you can place without conversion math.
Lot tracking for safety and traceability
FEFO/FIFO rotation with expiry alerts
Every received lot captures a lot number, supplier, and expiry date. The system enforces First Expired, First Out rotation so your team always uses the oldest stock first. Expiring lots trigger real-time WebSocket notifications to connected users, and lots approaching expiry are flagged in the waste logging workflow so bakers can act before food goes bad.
Full recall traceability
If a supplier issues a recall, you can trace a lot number back through receiving, into production plans, and forward to waste or donation records. When a health inspector asks "where did this flour come from and what did you make with it?", you have the answer in seconds, not hours of digging through paper records.
Lot-linked waste tracking
When logging waste, bakers can link a waste record directly to the inventory lot it came from. This closes the loop from receiving through production to disposal or donation, giving you complete ingredient lifecycle visibility for compliance audits.
Inter-location transfers
Transfer stock between locations with atomic paired transactions. Both sides of the transfer are recorded simultaneously so inventory totals always balance. Lot numbers and expiry dates carry through the transfer so traceability is maintained across your locations. Pro plan
Full purchase order lifecycle
PO management from draft to received
Create purchase orders with auto-generated PO numbers (PO-2026-0001 format), select from qualified suppliers or add new vendors on the fly, and search ingredients with auto-filled pricing from your cost records. Track each PO through Draft, Ordered, Partially Received, and Received status. Match invoices with variance detection so receiving discrepancies surface immediately.
Receiving with HACCP checkpoints
Receive against a PO or quick-receive without one. Optionally capture a HACCP receiving checkpoint, either temperature verification or visual inspection, to satisfy food safety audit requirements. Every received item captures lot number and expiry date. Inventory updates atomically with weighted average cost recalculation.
AI purchase suggestions
DoughOps analyzes your production demand forecasts, current stock levels, consumption rates, and safety stock to generate purchase suggestions automatically. Low stock items, upcoming production needs, and expiring lots all surface as one-click "Create PO" actions grouped by supplier. Stop spending time figuring out what to order.
PDF generation and email delivery
Generate branded PDF purchase orders and invoices with your logo, terms and conditions, signature lines, and delivery details. Email POs directly to suppliers through DoughOps with the PDF attached. Resend any time. Customize your terms, payment instructions, and footer messages in settings.
Vendor performance and integrations
7-metric vendor scorecard
Track every supplier across on-time delivery rate, fill rate, price variance, quality score (from HACCP receiving inspections), CAPA count, average lead time, and total spend. See which vendors are reliable and which ones are costing you money through late deliveries, short shipments, or quality issues. Data builds automatically from your PO and receiving history.
QuickBooks integration
Sync received purchase orders to QuickBooks as Bills with one click. DoughOps auto-maps your suppliers to QuickBooks vendors, creating new vendor records when needed. Your bookkeeper sees the bill in QuickBooks without anyone re-keying line items, amounts, or vendor information.
Available on Pro and Business plans
Pro plan ($99/mo)
Full inventory management: real-time stock levels, smart alerts, lot tracking with FEFO/FIFO, purchase orders, receiving with HACCP, AI suggestions, vendor performance, PDF generation, label printing, and QuickBooks sync. Add extra locations for $35/mo each.
Business plan ($199/mo)
Everything in Pro plus 2 locations included, B2B wholesale order integration with purchasing workflows, SMS notifications, and dedicated support for high-volume operations. Add more locations for $35/mo each.
Connect inventory to the rest of your bakery operations
Inventory works best when it ties into recipes, production planning, and compliance. DoughOps keeps everything connected.
The launch difference
Before DoughOps
- Sales, production, ordering, and team follow-through live in separate tools.
- Managers make daily calls from memory, spreadsheets, and partial POS exports.
- Customer demand enters the bakery without a clean operational handoff.
With DoughOps
- Production plans, branded ordering, POS context, and team routines stay connected.
- Owners can see what sold, what was made, what was wasted, and what is next.
- Every customer workflow points back to clearer production and margin control.
Launch-ready next step
See how this workflow fits into the full bakery operating system.
DoughOps connects this workflow to production planning, branded ordering, POS data, customer programs, inventory, wholesale, and team execution so improvements do not stay isolated.